Landscaping and Lawn Care QuickBooks Cleanupand the questions from the truck
These are the questions owners ask after a long week, in the order the file usually breaks.
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Cash, machines, and the crew
Is the January check income? Not yet. It is cash you are holding until the work is done. It belongs as a liability, then it becomes income as the visits happen. Parking the whole contract in the month it was paid makes that month a story. The visits are what earn it.
The mower purchase made the month look terrible. How should the file treat it? The machine is equipment with a working life, not a bag of fuel you used up on Tuesday. The purchase sits with the machine. Fuel and repairs stay as the cost of using it. A dealer invoice that mixes the machine and a box of blades should be split, because those lines are not one idea.
Can you tell which route actually makes money? Only when the crew's time lands on the yards they served, instead of one overhead pile. Overhead that is truly overhead can stay there. The drive between stops can stay there. The labor on a specific yard should be readable against that yard. Without that, pricing is a memory of last summer.
A yard should keep its own name the way a customer expects their street to keep one. One pile labeled lawn service is how a stop disappears. The file should be stubborn about names, week after week, even when the truck was too busy to type them the same day.
Tax, payday, and what we will not sign
Do you take over payday? No. Setup covers the registrations, the company that pays, and the deposit dates. From then on, payday is yours and theirs. This practice does not turn into a payroll office. Cash counted on the console is not a system we will stand behind.
What about sales tax on a mow? The answer depends on the state, and those rules live on the state page. On every file the habit we keep is the same. Tax you collected sits as a liability until you send it. A design visit and a mow should not share one price if a later notice will ask which was which. A sprinkler install is a different job from a mow. A person mowing alone and a person who just hired are different files. The details that change the invoice live on the route and crew pages.
Does a lawn file here end with a signed assurance report? No. The disclosures page holds that limit, and a phone call does not loosen it. What you get is the route made readable, the month closed, statements that carry no assurance, and a return built from months that already closed.
What should the first note contain? The route list, the equipment you bought, and a hint about which month will not tie. Not account numbers. Not a copy of a return. Not a promise you want us to repeat back as a price. A price without the accounts is a guess, and these pages do not guess one.
Ask about your week
One question is enough. We will answer the file, not a slogan.
You will be talking to the Steven Palmieri practice.